Due & Done

Landscaping Bid Desk

A bid desk for commercial landscaping companies. We take in your bid requests from property managers, HOAs, schools, and municipalities, pull out the deadlines and required documents, flag what is missing, and draft the proposal — in your template, at your prices.

You keep the site walks, the pricing decisions, and the final say on every draft. We keep the paperwork straight.

See the 30-Day Pilot — $499 Talk to us first

Where bids get lost

The season has a window

Spring contracts are bid in winter. The request lands while crews are on snow work or winter cleanup, sits in an inbox — and by the time it is opened, the bid date has passed and the season is spoken for.

The requirements are buried

A property manager's request hides the insurance limits, the bonding letter, the equipment list, the references, the signed forms. Late or incomplete means out — no matter how good the price or the work was.

Follow-up dies quietly

The owner who prices the bids also runs the crews. Sent proposals go quiet, renewal dates on current contracts pass unworked, and the account goes to whoever followed up.

What the desk does

  1. Intake. Every bid request and attachment is collected into one place and logged within one business day.
  2. Extraction. We read the bid pack and pull out the deadlines — submission, questions, site walk — the required documents, and the submission method.
  3. Missing-item checklist. What is absent gets flagged and chased early: the current insurance certificate, bonding letters, equipment and crew lists, references, signed forms.
  4. Site walk to draft. Your approved site-walk notes become a draft proposal in your own template, at your own pricing rules, within three business days.
  5. Follow-up preparation. Follow-ups are prepared for your review and sequenced until each proposal reaches a decision or a rebid date — including the renewal dates on contracts you already hold.
  6. One attention queue. A single view of which opportunities need action today, instead of a scatter across inboxes and spreadsheets.

Due & Done is delivered as a service today — by people, with AI assistance and human review wherever a mistake would erase the value. The repeatable parts become software as customers prove them. We would rather tell you that plainly than dress a service up as a finished product.

What it is not

  • Not a landscaping company. We never mow, plant, or design anything. The crews, the contracts, and the client relationships stay yours.
  • Not a lead service. We work the bids you choose to pursue; we do not sell opportunities or promise contracts.
  • Not your pricing department. Drafts are built at your pricing rules. No price changes without your sign-off, and nothing is sent in your name without your approval.

Built for owners in the middle

The Landscaping Bid Desk is for the owner-operator of an independent commercial landscaping company actively bidding property-manager, HOA, school, and municipal work, with no dedicated estimator. If you price bids yourself — between crews, at night, from the truck — this desk was built for your desk.

Grounds contracts are recurring revenue that comes back up for bid on a cycle. The desk exists so none of it is lost to a missed window, a missing certificate, or a follow-up nobody sent.

Start with a pilot, not a promise

The Landscaping Bid Desk 30-Day Pilot is $499, prepaid. Every bid logged within one business day with its deadline, document checklist, and missing items. Every site walk turned into a draft in your template within three business days. Follow-ups prepared to decision dates. Up to 8 active bids, plus a recovery pass over up to 20 dormant proposals. The pilot runs on the same written structure as the cleaning bid desk's — see the pilot structure — and the scope for your firm is confirmed in writing before any money moves.

Not ready for the full desk? The Follow-Up Sprint is $299, prepaid: we take up to 20 dormant proposals and prepare a follow-up for each one, for your review.

We are new, and we know it. There are no testimonials on this page because there are no clients to quote yet. What we can show you is the scope, the process, and the price — in writing, before any money moves.

Start by email: support@dueydone.com Take the operator interview